Home → Help & Support →

Usage questions

• Edit

darrenpeace

14 Mar, 2012 06:08 PM

Hi Mathew.

I think it's about time I used Easy Books properly! I have every transaction entered since I started trading in 2006, and have performed the necessary annual consolidations.

I have three questions, and have taken a look at the online manual and done some searching of this discussion area.

1 At present, every sales invoice payment goes into the one Bank Account I have set up in Easy Books. I have regularly transferred my salary funds from this account into a personal bank account, which is not shown in EB (nor do I want it to be at present, as I manage my personal finances using Pocket Money for iOS and OS X). How should I reflect these transfers in EB? The bank account in EB shows a much healthier balance than actually exists, which, while pleasing, is not an accurate reflection of anything. Ultimately, I'd like to manage all my business figures in EB, and possibly even my personal finances. Is there a way to exclude accounts from reports etc., so I could do this?

2 Currently, my Indirect Expenses, Income From Sales, and other accounts show a total since 2006. Is there a way to display just these figures that have accumulated since the last consolidation? This would be much more useful to me.

3 Is there any way to change the way the Supplier list is alphabetised? At present, those suppliers who think it's a good idea to have a trading name beginning with a lower-case letter are shown at the very bottom of the supplier list. Am I missing an option to correctly sort these?

I have recently started using the Online Sync facility, and can report to anyone considering subscribing that it works splendidly, and I recommend it wholeheartedly. It's already prevented me from issuing an incorrect invoice!

Darren

1. Support Staff 1 Posted by Admin on 15 Mar, 2012 08:48 AM

   

   1. Your bank balance should always match the actual bank balance, otherwise your Balance Sheet isn't giving an accurate report. So I would suggest you create an account under the category Employee costs. Then when you pay salary, create a transaction from the bank account to this expense account. To pay out dividends, the process is similar. For dividends, don't link to the expense account, link to one of your Net worth / capital accounts.

   2. When you say you have consolidated, did you use the consolidate button in the Profit & Loss report? This will zero the income and expense balances at the year end date. You might want to set the year end date in business settings to the date of your first consolidation (first year end). Then run the P&L report and consolidate each year.

   3. Sorry, there isn't a way for you to re-arrange the order. I'll look into a case-insensitive sort though, thanks for letting me know about it.

   All the best,
   Mathew

   • Edit

2. Admin closed this discussion on 15 Mar, 2012 08:48 AM.

3. darrenpeace re-opened this discussion on 15 Mar, 2012 02:57 PM

4. 2 Posted by darrenpeace on 15 Mar, 2012 02:57 PM

   

   Thanks, Mathew.

   Regarding 2, I've done the P&L consolidations. I'm meaning the totals shown in the Accounts screens; for example, my Income From Sales accounts show totals since I started trading, rather than for the current year.

   It's entirely possible that I may have missed something obvious here!

   Darren

   • Edit

5. 3 Posted by darrenpeace on 15 Mar, 2012 04:07 PM

   

   Ignore me.

   I just undid all the consolidations, and then did them again, and I'm now seeing annual P&L Consolidation entries where I would expect to. Weird.

   • Edit

6. Admin closed this discussion on 16 Mar, 2012 07:23 PM.