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HOW CAN I keep accounting-by-project?

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Ignacio

02 Jun, 2011 04:00 PM

I am a small building contractor and often work on 2 or 3 building projects at a time.
I need to keep track of the expenses and incomes for each project. Is ther any possibility to do this with your software?
Thanks on advance

1. Support Staff 1 Posted by Admin on 02 Jun, 2011 05:39 PM

   

   You could create what I call a "container account" in expenses to match your project and the same for the income side. Then in each one you can add your usual expense accounts that you might use for the project (motor, materials etc). The app will hide the sub-accounts and only show the container accounts on reports unless you tell it to reveal the sub-accounts. That might work for you.

   All the best,

   Mathew

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2. Admin closed this discussion on 02 Jun, 2011 05:39 PM.

3. Ignacio Pedrosa re-opened this discussion on 04 Jun, 2011 05:24 PM

4. 2 Posted by Ignacio Pedrosa on 04 Jun, 2011 05:24 PM

   

   Thanks for your quick answer.

   I have tried, and it is a little annoying to add the same accounts
   structure for every project. Anyway, I could deal with that but then I
   cannot have the p & l reports for one of the projects alone, instead I
   shall get a report with all the accounts mixed.... Not very helpful
   for me, sorry.

   The best way would be to add a new "project" ( or costing CENTER)
   field, and then being able to print a report for a singular project.

   Would you consider this possibility in the near future?

   As an alternative, I could consider opening a new company for every
   project, but in that case:
   - can I consolidate all companies into one and ge e consolidated reports?
   - would this reports include the periodical VAT reports, consolidated?

   The other area I am missing in your great software is some kind of
   control for my checks. I can use some of the notes fields to store the
   check number, as you suggested somewhere, but then I have no report to
   keep listing of them checks. Also, keeping track of the checks due
   dates would be great, for a small business like mine.

   I have not tried to export to excel yet, but I figure that if I can
   store the info, I could get my reports there.

   Best regards.

   Ignacio Pedrosa

   El 02/06/2011, a las 14:41, Mathew Waters
   <[email blocked]>
   escribió:

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5. Admin closed this discussion on 07 Jun, 2011 07:33 PM.