lesiw's Avatar


19 Mar, 2013 02:36 AM


I have a restaurant business and why does it say...
sure? expense account balances usually increase

When i want to input a staff salary.
I would like to know how to input my daily sales, my daily purchases (stock) and other expenses like rent, telephone bills, water bills, etc

  1. Support Staff 1 Posted by Admin on 19 Mar, 2013 08:04 AM

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    If you're entering an expense, the balance on your expense account will normally increase over the tax year. The warning message is there to tell you that you're probably entering it wrong. (sorry!)

    As an example, if you're paying staff, I assume you have an expense account for paying them called "Staff salary" and that you're paying them from your business bank account. You would enter a transaction between the two accounts for the amount. If you do this with "account 1" as the bank account it might make more sense. You'll pick "Out (paid)" for the debit/credit field and "Staff salary" for the "account 2" field.

    For more information about entering purchases, see http://easybooksapp.com/invoices. The page describes paying suppliers as well.

  2. 2 Posted by lesiw on 19 Mar, 2013 11:39 AM

    lesiw's Avatar

    Will I have to re enter all my expenses in the new account 2 ???

  3. 3 Posted by lesiw on 19 Mar, 2013 09:08 PM

    lesiw's Avatar

    will i have to re enter all my expenses in the new account 2??? If yes , is there an easy way to do this?? also will i need to set up another account for payments to my suppliers?? as I pay my suppliers cash on delivery.


  4. Support Staff 4 Posted by Mark on 20 Mar, 2013 09:33 AM

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    It's entirely up to you, but you would need to change the account on each transaction to the correct one to make it accurate. Advice from a bookkeeper is always a good idea, even just initially when setting up, it means it is laid out exactly how you'd like it and also saves money but mostly time, in the long run.


  5. 5 Posted by lesiw on 21 Mar, 2013 10:11 AM

    lesiw's Avatar

    Just for now...Can you email me a STEP BY STEP instruction on how to set this up....


    2. I PAY ALL MY SUPPLIERS, CASH ON DELIVERY. (This comes out of my daily takings)

    I just want to know how much Im taking and how much I'm spending for the time being.


  6. Support Staff 6 Posted by Mark on 21 Mar, 2013 11:33 AM

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    Have you taken a look at the web-site? It may help with getting going.


    In the meantime, start with a bare bones business to set up, create your bank accounts etc., http://easybooksapp.com/mac/accounts, then create a 'pot', called 'Daily takings' under 'income from sales', one called 'cost of sales' in direct expenses for your supplier. These are just examples. Have a look at the 'demosys' business for examples, it is a good way to see one already set up and match it to what you might need.

    There may be better ways for your business but it's a start, I would advise getting it set up with help from an accountant, but I really hope this helps.


  7. Support Staff 7 Posted by Mark on 21 Mar, 2013 11:34 AM

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    I'm sorry, I have assumed it is a mac you have, there are iOS equivalent pages for the links I sent.



  8. Mark closed this discussion on 26 May, 2013 08:21 AM.

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