Consolidate End of Year

derekbaker's Avatar


02 Apr, 2013 09:11 AM

This comment was split from the discussion: Sync account

Hello Mathew

I have a serious issue but one I am sure you can advise me on quickly. I'm a long time user as you know.

I know nothing about accounts but that has been fine until year end as Easy Books is so good.

Now I would like to start a new year and it seems I have to consolidate first but the app will not let me do so for 2012-13. Seems to want to do so for 18 months.

As things stand I cannot generate any new invoices which is not good for business, and I can't close off the previous year.

How do I close off the last year and continue with the new one? What settings do I need? When I try to change the period to 1/4/12 to 31/3/13 the 'consolidate' button greys out.

Hope you can help quickly we are in NZ and the office is open for business right now.

Many thanks

  1. Support Staff 1 Posted by Admin on 02 Apr, 2013 09:25 AM

    Admin's Avatar

    If you know your tax year end date, put this into the business settings. The consolidation should be done once you know you have entered all the transactions for that year, but if you do discover some missing ones, don't worry too much: you can undo the consolidation, add the missing entries and consolidate again.

    To consolidate, run the Profit & Loss report, and you should see the option to consolidate once the year end date has passed. Note that the report dates default to the start of the period and your year end in this case. If you have to change the dates, the consolidation button will be greyed out.

    Even if you don't consolidate, you should still be able to add new invoices as before. You'll set the dates as normal, and Easy Books won't count them as a part of the previous tax period anyway.

    It sounds like your year end date is 31 March 2013, so make sure the business settings holds this date first. Then when you run the P&L report, you should see the date range only runs to that date.

    All the best,

  2. Mark closed this discussion on 26 May, 2013 08:22 AM.

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